Vault has an updated process.
Lifecycle states through your design process to tailor to your design process.
Can declare files with permissions that are based on how far the drawing is in the design process. Be able to restrict users from the file, such as keeping engineer’s out of the file until the surveyors are done with the file.
Formalized workflow to go from work in process to accepted drawing as complete.
Work in Process >>> For Review >>> Approved
Each step can have its own permissions on who can view it. A little more to set up to create to formalize the process which can take more time and having to make decisions on how things work.
Categories, Automating Document Management. Categories assign how files are handled ie. who gets to modify it, when different user types can modify the file. Categories can be automatically assigned to drawings, say a surveyor creates a file, the file gets put in the Survey file category. Also can use file name to automatically assign the category. The category can be changed after it is created.
A trail of who opens the file is provided, so you can tell who messed up your files.
Multiple-Sites replication, it handles it in the background. Can determine what gets replicated to other offices, so not all projects need to be replicated to each office, able to pick and choose. A field office get access to their projects rather then a bunch of stuff they don’t need. Saves on bandwidth.
Vault is Files (DWG, .DOC, .PPT, .XLS) and Metadata, what the data contains or what it is about.
Probably need to get some help from your reseller to see if it will work for you, probably best suited for larger offices.
Scalable options based on your needs. Per seat license fee, get the server, pay for the clients.
Probably won’t see it in my office anytime soon.